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RISK - REPORTING.

From the Anatomy of Risk it can be readily deduced for any type of project that there are three main managers of any risks :-
1. The Client, and
2. The Contractor, and
3. Sub-contractors or Suppliers.
The main purpose for reporting should be a readily understandable method so that all the parties, if required, can communicate on a comparable and structured basis. The Client (and his Consultants) require this initially so that they can, for example compare tenders and quotations their risk. The Contractor, (and subsequently sub-contractors and suppliers), so that they can also function in a comparative manner but also so that they can identify and manage their perceived elements of risk. If system can be brought in at an early stage all parties are able to assess the levels and degrees of risk. One method of achieving this is to develop a "Risk Breakdown Structure", (RBS), and although the determination of the Breakdown Structure may be different there is present at least a commonality of thought and method in place which can allow a greater degree of freedom and recognition in any communication and understanding of risks.

The needs of the parties are different. The Client has an overall view to consider from requirement to commissioning and financing to operating profitability. Contractors are limited to their successful management of a project but this needs to be contained within any company's overall operations so that unlike projects can be compared on a risk basis. Thus the RBS reportage will differ and and there may be more than one level particularly for a client organisation.

The main factor for all parties is to Identify the Risk Areas.
As the client, or his consultant(s), has an overall responsibility a possible RBS could take the following format :-

Level 1 The Contract
Level 2 Management Field External Field   Technology Field
Level 3 CorporateCustomer/StakeholderEnvironmentalCultural EconomicRequirementsPerformanceApplication
Level 4 StabilityExposureEnvironmentPolitical Labour MarketScope UncertaintyTechnology StateOrganisational
  Financial StatusFinancial StatusLocal ServicesLegal Labour typeJob ComplexityTechnology LimitsPersonnel Skills
  ExperienceProject NeedLocal FacilitiesInterest Grps Area Financial stateWork Spec'sImport SkillsEqpt Availability
  Company SizeEnd ViabilityEducationLanguages Funds AvailableSuitable ContractorsTrack RecordStaff Skills
  CompetencePoliciesClimaticCommunication  Materials (T & P) Resource Levels

Note :- Level 4 headings not necessarily in order of importance. The degrees of importance will probably be dependant on location and contract.

However, for a Contractor or Supplier the format would be slightly different as the criteria would be limited to the contract :-

Level 1 The Contract
Level 2 Management FieldTechnical FieldCommercial Field External Field
Level 3 Project ManagementScopedefinitionContractual T & C Regulations (National)
  OrganisationBill/Spec DetailsWarrantiesRegulations (Local)
  Resources (Staff)TechnologyPayment Details Financial Rates (If applic')
  Resources (L & T)Technical InterfacesSuspension/Determining Site & Facilities
  Resources (P & Eq)Technical ScalingSub-contractors Climate
  CommunicationPerformanceProcurement Political
  Corporate PolicyTestingApplicable Law Competition
  ReputationSafety/SecurityClient Reliability Interest Groups
  Degree of InformationJob ConceptPartner (If Req'd) Force Majeure

Note :- Level 3 classifications are not necessarily shown in order of importance nor limited to the above. The degree of importance will vary fom contract to contract and possibly location to location.


Contact Details :- 22 Columbia Trees Lane, Bournemouth, Dorset BH10 4AZ, Great Britain.
Tel :- + 44 (0)1202 511453, Fax :- + 44 (0)1202 511453 / 512876.
e-mail :- dtlewis@dtlewis99.freeserve.co.uk


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